So you’ve decided to attend a trade show or conference, and you’re not sure what you need to do or prepare to make sure you get the most out of it. To help you maximize your trade show and conference attendance, here are some tips and advice. Don’t forget to grab your FREE download below.
Save Money – Register Early
First and foremost, register early, save your money. If you are like most business owners, you operate on a budget. So by registering early, not only will you save money, usually, most conferences will give you additional add-ons. They may provide some after-hours networking or some pre-conference events, so take advantage of this as much as possible. While it is not always possible to register early, if you can, you will not only save money on the event itself, but you will also save money on the hotel and transportation. Once you register, take some time to plan out your goals. Knowing WHAT you want to accomplish at the event will help you plan for success. It is recommended to make an appointment with any specific vendors you want to see or meet during the show.
Most trade shows and conferences will have a lot of deals, discounts, and special offers. It is easy to get caught up in the excitement and want to buy one of everything. Prepare a budget before you go and know what your top needs are so you can prioritize those deals and specials. Leave some wiggle room in your budget for sales and offers that are “too good to miss”, but try and stay on-budget (your accountant will thank you!).
Where you stay during an event is quite important. When registering, see if the show organizers have any rooms available at a discounted rate. Typically these are in the same venue as the event, which offers ease and improved networking opportunities. Staying at the event hotel makes life much easier when you need to run to your room because you forgot business cards, etc. Sometimes it isn’t always possible to stay at the event venue, it could be sold out, might be above your budget, or you might need to come in early (or stay after) for a mastermind. Either way, once you confirm your tickets for the trade show or conference, take a little time and make your hotel and transportation reservations.
Remember, you are representing your business or organization when you attend a trade show or conference, so dress accordingly. Make sure your outfit is neat and tidy, not crumpled and slovenly. Also, ensure your shoes will be comfortable while you are walking around and on your feet a majority of the day(s). Lastly, leave adequate room in your suitcase to bring back product samples, vendor literature and paraphernalia, and promotional giveaway items.
At The Show
Once you arrive, pick up a show guide/booklet. Typically these are available at the entrances. Take a few moments to review the guide and check your initial plans. If needed, now is the time to revise your plan and agenda. If the conference gives you a badge, ensure it is in plain sight.
During the show, you will be getting inundated with business cards and information, so have a plan on where you will store the business cards, and where you will jot down the information you receive. While some exhibitors or vendors will provide bags; it is best to be prepared and have a place to store the literature you receive during the show.
Remember the budget you made earlier? While you are at the show, get all the information for specials, discounts, and sales. Take this information and review against your budgets and priorities. Remember, keep track of orders you place, so you stay within your budget. Should you wish to purchase any custom merchandise at the show it is recommended to have your organizational artwork and branding information on a flash drive so the selected vendor can handle promptly while you are there.
Trade shows and conferences are great opportunities to build and expand your current network. You know that large stack of business cards you brought? Don’t be afraid to give them out to others and introduce yourself. If the event has seminars or workshops, attend any that you can. And while you want to network, remember your time is limited, so don’t spend too much time at any one booth or engaged in conversation with a company that you don’t wish to do business with.
After Action Review
Take time after the show to review the objectives and goals you made prior to the event. Did you meet or exceed those goals? Also consider the cost of not only attending the show, but also the cost of your time missed at work and if your trade show and conference attendance at that event is going to offer positive long-term benefits to you and your business. Evaluate all these factors when deciding if attending the trade show or conference the following year is in you and your organization’s best interest.
We hope this has helped you prepare for your next trade show and conference attendance, let us know how it goes or if you need help preparing! Learn more about getting prepared by checking out our YouTube video here.